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Updating Cosent to Release Forms using a “180 Days Calendar”

By on October 30, 2012 in General information, Reference Information

In relation to updating consent forms using the 180 days requirement, I have come up with a system and listed it below.  It seems to work pretty effectively. ~
After completing initial consent forms, I have been using a “180 days calendar” online to verify the exact date as to when the consent forms need to be updated.  From there, I include this date in a progress note and also make a note in my zimbra calendar, a week or two prior to the exact date as to when the consent from expires.  This allows me extra time to update the consent forms in case I cannot reach out to the member as quickly as I would like.

Hope this helps!

The 180 days calendar can be found at http://www.calculatorsoup.com/calculators/time/date-day.php

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Boiler Plate Consent Form

By on October 29, 2012 in Resources

Hi everyone,

Please see the attached consent form. I typed the “boiler plate” information on the PDF. Hopefully this makes life easier for some folks.

-Renee

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180 Day Update of Consent to Release Forms

By on October 29, 2012 in AASC Online Forum, Reference Information

Answer:

This is a very good and important question, so I’m cc’ing the other SCs.

You do need to make sure to renew the consent to release form within the 180 day period, even if you aren’t scheduled to meet with them for other purposes. The reason for this is that the “boiler plate” language in the Consent to Release also needs to be renewed. This is how the member gives consent to other SC team members, your supervisor, auditor and HUD to view their file. If you were to receive an audit from HUD without the updated Consent to Release in place, HUD would be unable to view the file and you would not pass your audit.

Thanks for being on top of this. I’m attaching the boiler plate consent as a refresher.

Sincerely,
Rachel

 

Question:

I have a question about updating consent to release forms every 180 days: For members who have consent forms that need to be updated, but are not monitored monthly, is it appropriate to wait until the next monitoring period to update these forms (as long as SCs are not contacting any entity on the member’s behalf that would need a signed consent form)?

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Addtional CE Opportunity

By on October 29, 2012 in Training News

Triggers of Late-Life Depression & Biological and Lifestyle Factors that Effect Cognitive Function

Thursday, December 5th – 8:30 am – 11:50 am

Training held at Waltonwoods in Livonia, MI

2.5 FREE CE’s

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Continuing Education Opportunities thru the IOG

By on October 29, 2012 in Training News

For the following programs please send an e-mail to donnamacdonald@wayne.edu to register. These events are certified for nursing, SW, OT, PT, NHA, and other allied health employees.  A general certificate is also available.  Please indicate in your e-mail the type of certificate you require.  

Nov 7, 2012, Holistic Approaches to Well-Being, Janet Tait, RN, BSN, CHTP/I, Season’s Change :  Am I Feeling Blue??, Lisa Ficker, PhD, Wayne State University, (2CE) to be held at Waltonwood of Novi, 27475 Huron Circle, Novi, MI 48377

Nov 8, 2012  Wellness & Healing: Taking Care of Those Who Take Care of Others,   Exploring the Healing Arts, Rhonda Dean, MSN, Wayne State University (1CE plus free holistic spa treatment)Aretee Therapeutic Wellness Spa, 20559 Mack Ave., Grosse Pointe Woods, MI 48236, sponsored by Brightstar

Nov 13, 2012  Exploring the Healing Arts-  Rhonda Dean, MSN, Wayne State and Psychological and Clinical Approaches to Pain Management, Michelle Leonard, PhD, Wayne State University, (2 CE), to be held at American House Hazel Park, 777 E. Woodward Heights, Hazel Park, MI 48030

Nov 15, 2012  Aging, Alcohol Use/Misuse, and Addiction, Marcia Relyea, M.I.S.,LBSW, (CADC-M)Certified Alcohol and Drug Abuse Counselor (2CE)  to be held at WSSU Oakland Center, 33737 W. 12 Mile Rd, Farmington, MI 48331, sponsored by AAA1B, please see registration form for details

Dec 4, 2012   Wellness & Healing: Taking Care of Those Who Take Care of Others, Enhancing Wellness Through Self-Reflection , Rhonda Dean, MSN, Wayne State University (1CE plus free holistic spa treatment)Irene’s Myomassology Institute, 26061 Franklin Rd., Southfield, MI 48033 / 248-350-1400,

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Cost Savings Data from Detroit Economic Security Center

By on October 29, 2012 in AASC Online Forum, Reference Information

Hi All,
Kari asked this morning about the estimated costs savings for helping a member apply for Medicaid. According to the Detroit Economic Security Service Center, the estimated annual savings is $2,495 (or $207/month). You can find this information in the cost savings data sheet below.

Sincerely,
Rachel

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Part D in 2013 NCOA Webinar

By on October 29, 2012 in Training News

Part D in 2013

Date: November 2, 2012

Time: 02:00 PM ET – 03:30 PM ET

Type: Webinar

Register for this webinar.

Open Enrollment for Medicare prescription drug coverage and Medicare Advantage plans has begun!

Join NCOA’s National Center for Benefits Outreach & Enrollment to talk through what’s important for your clients to know during this critical time of the year.

Discover:

Important dates and mailings your clients need to understand.
Changes coming to Part D in 2013.
How to help your clients be savvy consumers in choosing plans and understanding costs.
How the low-income subsidy (LIS)/Extra Help program redetermination and reassignment processes work.

Presenter: Leslie Fried, Policy Director, National Center for Benefits Outreach and Enrollment

This webinar will be offered two times for your convenience, on Nov. 2 and 5.

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Template for Cover Letter to HUD from Alexa

By on October 29, 2012 in AASC Online Forum, Reference Information

Hi everybody,

I wanted to share with you a cover letter template that I drafted for mailing my reports to Sandra Jacques at HUD. I hope you find it helpful.

Sincerely,

Alexa Lempert, LMSW

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CSI Logic Model Reports to HUD

By on October 26, 2012 in Company News, CSI News

There has been some confusion on the Logic Models. You will be unable to electronically open the logic models you were given. HUD has been unable to unlock them. Hence, we are proceeding by printing out the logic models and filling in the numerical answers by hand. There is a different logic model for each co-op. The second part of the process is completing the narrative, called the Carter-Richmond Methodology. Renee typed out each of the questions in a document, so all you need to do is fill in the answers and print it. See attached document. Please staple this document to the logic model prior to mailing it to HUD.
If you don’t have your logic model, please let me know. Alternatively, they are all available in the Shared Files under Program Staff/Service Coordination/Reporting, Evaluation and Logic Models/Logic Models. Belleville and Meyers Plaza do not have logic models, because they are budget-funded co-ops. Each Co-op only needs to submit one logic model.

Once you are done, please mail the logic model to:

HUD Detroit Multifamily Hub
Attn: Sandra Jacques
477 Michigan Avenue, 16th Floor
Detroit, MI 48226

Please mail copies to Sharon Bolden and me too. Sharon’s email is:

CSI Support and Development
Attn: Sharon Bolden
8425 E. Twelve Mile Rd, Suite 100
Warren, MI 48093

If you run into questions, you are welcome to fax me a copy for review (and email the narrative). You are also welcome to call.

Both the semi-annual reports and the logic models are due to HUD by October 30th. They do not need to be submitted in the same envelope.

Thanks all and have a great weekend,
Rachel

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Michigan Weatherization Assistance Program News

By on October 26, 2012 in Case Management, Company News, Emergency Funds, Financial, General information, Housing Programs / Services, Public Services, Resources, Welfare

The Mich Weatherization Assistance Program is operating through the Community Action Agencies.  Eligible families must have income at or below 200% of the federal poverty line. contact their local CAP agency.  DHS & SSI recipients automatically qualify for this no cost program. Visit the Michigan Community Action Association website for details.

 

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