In order to speed up the processing of PTO forms and reduce the potential for missing hard copy faxes, Michelle has approved an alternate system for requesting PTO. Now there are two options:
1. Send an email to me for approval with the electronic version of the PTO request form completed and attached. If sent via email from your Hannan email account, your email will count as your “signature”. Michelle will print my email approval and the attached PTO request form for payroll purposes. I’m attaching the electronic form and it is also located in the Finance Forms section of the shared files. This is the preferred method.
or
2. Continue to send a hard copy of your signed PTO request form to me for approval via mail, fax, or hand delivered.
One of the things that has come to our attention is a bit of confusion on how PTO usage is printed on your pay stubs. The biggest challenge is when we receive or approve PTO retroactively (ie when you are sick) and the retroactive approval doesn’t reach Michelle until after payroll has been submitted for the pay period in question. What happens in this situation is that she is able to note your PTO usage on the pay period directly following the pay period in which it was actually used. Unfortunately there is not a current way to note that this is “retro PTO”. In order to further clarify Michelle will be a guest at our July 11th SC Team Meeting and will give a presentation on how to read your pay stub to make sure you are well informed of your compensation, benefits, and PTO. Thanks Michelle!