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Semi Annual reporting of members under 62 who are frail or at risk

By on October 22, 2012 in Company News, CSI News

Answer:

I’m unsure at this point. I have some messages into HUD on this. In the meantime, Laura simply produced a quick memo indicating the number of frail and at risk members below the age of 62 with whom she is working. I think this is a good solution. I’m cc’ing the other CSI SCs so that they can utilize the same technique until we hear otherwise from HUD.

Sincerely,
Rachel

Question:

Since our Co-op has Members under 62 years of age, what additional information do we need to add in the report?  It was mentioned we needed a memo as well.  What do you want included in the memo?

Maryanette Grayer

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Submitting Semi Annual Reports

By on October 16, 2012 in AASC Online Forum, Reference Information

Hi All,

Please submit your semi-annual reports via snail mail to Sandra Jacques at HUD at:

Detroit Multifamily Hub
477 Michigan Avenue, 16th Floor
Detroit, MI 48226

You should then submit your reports electronically to your supervisor and administrator (Rachel Jacobsen and Sharon Bolden for the CSI SCs).

Please remember who your audience is when writing your reports. It includes CSI or PVM as well as HUD.

Update on Logic Models for CSI SCs from Sandra Jacques. She reports that they are having difficulty with the contractor that holds the Logic Models on their sharepoint site.  We have not been able to get them opened for updating. She has asked us to complete another Logic Model Form and update with the program accomplishments so far and email it to her. I have not received this form from Sandra Jacques yet, so please start by filling out your original form out in pencil so that when we do get the new forms, you just need to type in the information.

Thanks,

Rachel

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HUD response on submitting Logic Model Outcomes

By on October 9, 2012 in Company News, CSI News

Note for CSI SCs only:

I received a couple emails back from Sandra Jacques with HUD.

Regarding Logic Models:
The contractor has to open the reports and send them to me so that I can send them to you. I am currently working on getting those open reports from them but in the event I can’t get them – I’ll just ask you to submit a new Logic Model Spreadsheet electronically that reflects the outcomes that have been achieved.

Regarding Semi- Annual Reports:

I prefer if each Service Coordinator prepares their own report.

 

I will update you as we learn more from HUD on how to submit the semi annual reports. In the meantime, please concentrate on your semi-annual report and corrective actions.

Thanks, Rachel

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August 9 Meeting Recap

By on August 13, 2012 in Conference call notes

August 9 Meeting Recap

Logic Models

Wendy provided each of the service coordinators with a booklet on how to complete logic models. Additional copies of the booklet can be found on the shared drive under file name:

S:\Program Staff\Service Coordination\Reporting, Program Evaluation & Logic Models\HUD Semi Annual Reporting How-to.docx

The logic model is a two-part document.

Each Service Coordinator has a logic model specific to his or her site; this model includes only resident data.

Additionally, each coordinator has a standard “outcomes” logic model. Consider this the “essay” part of the report. Data for this logic model includes both co-op and community residents.

Notes for completing logic models include:

  1. Field #1: Policy priority-Capacity Building and Information Sharing, Participation in, or creation of face-to-face networking meetings with other HUD Service Coordinators and local government aging and/or disability: Count each time you’ve met with other service coordinators or other service provider.
  2. Field #2: Policy priority-Capacity Building and Knowledge Sharing-Number of new strategies implemented to address service needs and increase local capacity [Strategies]: The “strategy here is defined as service coordination in your building. The answer to this field is 1.
  3. Field #9: Case Management- Reduction in move-outs to higher level of care [Residents]: Ask members “Would you have moved out if you hadn’t received this service I helped you with?”

Future Conference Calls

The conference call scheduled for August 16 will focus on storing confidential files on the shared drive, along with cleaning confidential files out of your hard drive.

To improve the impact of weekly conference calls, SCs will be writing the agenda. Agendas should be submitted to Rachel for approval prior to the meeting.

Upcoming Agenda writers:

August 23: Diane

August 30: Renee

Other points of note

Think safety: Arrange your office so that you have quick access to the door in case a client becomes physically aggressive. Incidences of sexual advances made by clients should be reported to Rachel.

Best practice tip: Try to include emergency contacts on consent to release forms.

Due dates: Check requests are due every other Thursday. Rachel has added these days to her Zimbra Calendar to help SCs keep track.

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