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CSI Conference Call Agenda, Draft

8/16/12, 1-2pm (note time change)

1-877-402-9753

Passcode 1608056#

1. Introductions and welcome Jane Grant and Matt Hamburg
2. Guest presenter: npserv
   1. Using remote connection to create, save and manipulate confidential documents
   2. Confidential computing practices
   3. General Zimbra and Shared files Q&A
3. Hannan Updates
   1. Save the dates:
      1.                                                                                        i.      October 1-2 is “Co-op 102” hosted at Hannan; facilitated by CSI (note: our 10/4 conference call will be cancelled that week)
      2.                                                                                      ii.      October 1^st: post work baby shower for Lindsay and Laura (and anyone else who drinks the water between now and then)
      3.                                                                                     iii.      Tuesday, October 23,  12noon-2pm, ADL Assessment training by Brenda Carney (Note: our 10/25 conference call is cancelled)
   2. RJ academic year schedule starting Sept 6^th; and PTO 10/4-10/10
4. CSI Updates
   1. Role of Liaison on Duty
      1.                                                                                        i.      Hold status quo
      2.                                                                                      ii.      Attend general, council and other important co-op meetings
      3.                                                                                     iii.      Refer members to their House rules and Bylaws
   2. Monthly meetings
      1.                                                                                        i.      Role of Liaison is to call your monthly meeting, but co-op culture is that they liaison isn’t responsible for assuring the members take responsibility for attending  (this is true of any co-op meeting, including council meetings).  You can broach the idea of whether it would be a good idea if somebody made reminder calls the day before your monthly meetings to assure more representative participation. This cannot be the liaison or the SC, so a co-op member (the President, FCRC Chair, or Education Chair) would have to volunteer to do this.
      2.                                                                                      ii.      Please bring your co-op specific contact sheet to your next monthly meeting and update it with your new co-op leadership and any missing information. Please update the sheet and resave it to the shared drive so that we all have access to the updated information (this is especially important for your substitute SC and me). Thanks.
      3.                                                                                     iii.      Please ask for updated House Rules and Bylaws if they have changed since your start date. Please give me a copy of the new ones. You won’t automatically receive updates, so it’s a good topic for monthly meetings.
   3. Co-op 102
      1.                                                                                        i.      Email RJ and Sharon scenarios ahead of time
   4. Communication with liaisons. Ask which mode of communication is best for them. If having challenges with liaison responding, please cc Anne Sackrison and me. You all know the liaisons are really busy with multiple co-ops and other  job duties, so take a bit of time at each monthly meeting to learn more about their role, which should help find some common ground for communication.
5. AASC Online Updates
   1. Remember to complete your SC Daily Log. You are aiming for an average of no greater than 25-30% of your time doing administrative tasks. If you are having a challenge with this, please let me know and we can discuss.
   2. Frail and at risk members are only calculated in your Semi Annual Reports for members who are 62+. Hence, if you have a co-op with younger adults who are frail and at risk, please print a customized service report and attach it to your Semi Annual Report in order to capture the number of frail and at risk younger adults with whom you work.
   3. How many Semi Annual Reports does each property submit? Good question. I need to talk with our HUD representative about this. It differs regionally and depending on type of grant. I’ll get back with you soon.
   4. You can, and should, do a Cost Savings report and progress note (no service log) for members of the co-op who are not clients, but have benefitted financially from your services (ie you hosted a Senior Project Fresh educational workshop at the co-op and all attendees received Farmers Market vouchers worth “x” dollars.
   5. I heard some familiar voices asking the very best questions during the AASC Online training yesterday. I wanted to let you know that you can always contact Jenell to ask questions or ask her for a listing of upcoming trainings she’s already scheduled, and she’ll email you an invitation to attend whichever one works into your schedule.
   6. I confirmed with Cheryl that you can deactivate inactive community members 2 months after your last necessary contact (ie you’ve followed up on services rendered and/or you’ve made 2-3 attempts to follow up and have not received a reply). You cannot deactivate a resident member unless they move out or pass away.
6. Additional Items
7. Next meeting facilitated by Diane Crawford